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Tuesday, September 1
Hard work pays off—one great day at a time.
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New job postedA new project was added.
Admin Command Center
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ADMIN ATTENTION
Needs Review
Pending approvals and employee activity that needs your attention.
6
Recent employee activity
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Daily Crew Lead Closeout
Finish today with one quick check.
!Crew hours0/4 people
!Project hoursHours linked to jobs
✓Job photos0 uploaded
✓Supplies2 requests today
✓Maintenance0 reports today
Complete the highlighted items before finishing today.
☀️ Daily Crew Dashboard
Sep 1 · updates as schedules, requests, and hours are posted
Jobs today0
Crew members4
Missing hours today4
Open crew needs6
No crew jobs are scheduled for today.
Admin Productivity Tools
Fast access without adding more navigation tabs.
What needs youToday’s most important actions
Quick actionsMost-used field tools
⏱️
My hours this week
9.67 hrs
💵
Current pay period
9.67 hrs
🏖️
Pending time off
0
🔧
Open maintenance
4
Crew Hours · Payroll Period
Aug 30 – Sep 12, 2026 · Week 1 / Week 2 / Total
Bothell Crew
Lead: ryanvick18
Week 138.68
Week 20
Total38.68
Optimus Prime (coming soon)
Lead: Austin Callan
Week 10
Week 20
Total0
Today’s Crew Schedule
2026-09-01
Upcoming Paid Holiday: 🛠️ Labor Day — Mon, Sep 7, 2026 · 6 days away.
No jobs scheduled for today.
Main turf available (unused roll stock)
63,195 sq ft
Emerald Deluxe
Dye lot EM-001 · Monroe Warehouse
6,000 sq ft
Emerald Deluxe
Dye lot EM-002 · Monroe Warehouse
19,500 sq ft
Northwest Classic
Dye lot CL-001 · Monroe Warehouse
15,195 sq ft
Northwest Classic
Dye lot CL-002 · Monroe Warehouse
21,000 sq ft
Premier Putt
Dye lot PT-001 · Monroe Warehouse
1,500 sq ft
Reserved turf
0 sq ft
Active dye lots
5
Remnant turf (returned job leftovers)
1,365 sq ft
2 active pieces
Northwest Classic
Dye lot CL-001 · 2 pieces
1,365 sq ft
Warehouses
2
Job Hub
Every scheduled project in one place. Admin sees all jobs; Crew Leads and employees see jobs assigned to their crew. Admin can post official job plans, and employees can upload job photos for quality review.
Create / Edit Job
Editing a posted job. Admin can update projected materials, expected total man-hours, dates, access details, notes, and status.
📐 Projected Materials & LaborAdmin estimates for turf, crew hours, disposal, and 5/8" minus base rock.
🚜 Job Site Access
Tell the crew what equipment access to expect before they arrive.
Kubota access available?
Ramp available?
Quality approval happens only after the Crew Lead submits the finished job for Admin review.
Showing in progress jobs.
Eric Duke
No customer entered
in progress
LocationFederal Way
Projected Work Window2026-07-29 → 2026-08-25
Still in progress · past projected end
CrewBothell Crew
Project Size10,625 sq ft
📐 Projected Materials & LaborAdmin Estimate
Turf Type—
Projected Sq Ft10,625 sq ft
Expected Total Man-Hours640 hrs
Expected Dump / Disposal—
Projected 5/8" Minus—
Expected Snap Edging—
🚜 Job Site AccessCrew Prep
Kubota Access— Not set
Ramp Available— Not set
⏱ Project Hours
Expected Total Man-Hours640
Hours used38.68
Hours remaining601.32
ryanvick18 9.67 hrs · Sean benjamin 9.67 hrs · Austin Callan 9.67 hrs · Alex Bernal 9.67 hrs
✓ Synced: 38.68 unallocated timecard hours matched to this job by job name.
Bonus: 601.32 target hours remain.
✅ Job Completion & Quality Review
Waiting for the Crew Lead to submit the completion checklist and final photos.
Final completion photos
No Completed photos yet
No Completed photos yet
📝 Job Notes & Reference Photos
10625 easy access scope 160 hrs
📐 Official Job Plans0 files
Admin only · PDF, JPEG, PNG, or WebP · up to 30 MB each. Crew members with access to this job can view the posted plans.
No official job plans have been posted yet.
📸 Job Photos0 photos
Camera or photo library · JPEG, PNG, WebP, HEIC/HEIF · up to 12 MB each.
No job photos uploaded yet.
Crew Schedule
Admin and Crew Leads see their crew schedule. Standard employees see only their simplified My Schedule view.
Today’s Crew Schedule
2026-09-01
Upcoming Paid Holiday: 🛠️ Labor Day
Mon, Sep 7, 2026 · 6 days away.
Mon, Sep 7, 2026 · 6 days away.
Assign Job to Crew
Today’s Crew Schedule
2026-09-01No jobs scheduled for you today.
🎉 Paid Holidays
Major company-paid holidays and the weekday we observe them.
Company rule: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas are marked as paid holidays. If a fixed-date holiday falls on Saturday, it is observed Friday; if it falls on Sunday, it is observed Monday. The app does not automatically add holiday-pay hours to a timecard yet so we don’t assume an hours/eligibility rule you haven’t set.
2026 Paid Holidays
🎆
New Year’s Day
Thursday, January 1, 2026
Observed on the holiday date
🇺🇸
Memorial Day
Monday, May 25, 2026
Observed on the holiday date
🇺🇸
Independence Day
Saturday, July 4, 2026
Observed: Friday, July 3, 2026
🛠️
Labor Day
Monday, September 7, 2026
Observed on the holiday date
🦃
Thanksgiving
Thursday, November 26, 2026
Observed on the holiday date
🎄
Christmas
Friday, December 25, 2026
Observed on the holiday date
Supplies / Hardware Run
Add job supplies or small tools the crew needs from Home Depot or another hardware store.
Supply Request Board
Marking Paint Tool
1 · tools · Bothell Crew
Requested by Austin Callan · 9/1/2026, 11:57:21 AM
ordered NORMAL
Status note: Headed to Bothell warehouse
kubota grease
5 · supplies · Job: na · Store: Any Hardware Store · Bothell Crew
Requested by Austin Callan · 9/1/2026, 11:49:32 AM
ordered NEED SOON
kubota hight temp?
Status note: on it way to bothell warehouse. ETA SATURDAY
Read-only warehouse access. An Admin must enable Warehouse Edit before you can Receive, Reserve, record Used/Taken, add Remnants, or Adjust counts.
Live Inventory Overview
| Product | Dye lot | Warehouse | On hand | Reserved | Available |
|---|---|---|---|---|---|
| Emerald Deluxe STS-NW-EMERALD-15 | EM-001 | Monroe Warehouse | 6,000 | 0 | 6,000 |
| Emerald Deluxe STS-NW-EMERALD-15 | EM-002 | Monroe Warehouse | 19,500 | 0 | 19,500 |
| Northwest Classic STS-NW-CLASSIC-15 | CL-001 | Monroe Warehouse | 15,195 | 0 | 15,195 |
| Northwest Classic STS-NW-CLASSIC-15 | CL-002 | Monroe Warehouse | 21,000 | 0 | 21,000 |
| Premier Putt STS-PREM-PUTT-15 | PT-001 | Monroe Warehouse | 1,500 | 0 | 1,500 |
| Medium Sand Infill INFILL-MED_PREM | N/A | Bothell Warehouse | 112 | 0 | 112 |
| 12 Inch Seaming Tape SEAM-TAPE-4 | N/A | Bothell Warehouse | 24 | 0 | 24 |
| Low-Profile Snap Edging EDGING-SEK-LP | N/A | Bothell Warehouse | 12 | 0 | 12 |
| Polyurethane Turf Adhesive (5 Gal) ADHESIVE-PU-1k | N/A | Bothell Warehouse | 5 | 0 | 5 |
| Snap Edging Spikes EDGING-SEK-LP-SPIKE | N/A | Bothell Warehouse | 26 | 0 | 26 |
| Turf Spikes TURF-SPIKES | N/A | Bothell Warehouse | 18 | 0 | 18 |
| Weed Fabric WEED-FAB | N/A | Bothell Warehouse | 30 | 0 | 30 |
Dye Lot Project Match
| Dye lot | Warehouse | Available | Fit? |
|---|---|---|---|
| EM-002 | Monroe Warehouse | 19,500 sq ft | — |
| EM-001 | Monroe Warehouse | 6,000 sq ft | — |
Receive Inventory
Reserve Turf for Project
Used Materials on Job / Taken From Shop
No available Emerald Deluxe in Bothell Warehouse.
Turf Remnants
Track usable turf that comes back from a job after the turf was already recorded as Used / Taken.
Active Remnants
Choose a piece to update how much turf remains.
Edit remaining size
No active remnants have been recorded.
Record Job-Site Leftover Remnant
Enter the usable leftover piece width and length. Main Turf Available will not change.
Important: Main Turf Available is NOT changed here. That turf was already deducted when it was recorded as Used / Taken for the job. This only records the usable leftover piece that came back.
Correct Physical Count
Recent Inventory History
Newest entry first. This helps you verify the last action that was saved.
Last entry: Received · Northwest Classic · Dye lot CL-002 · Qty 21,000 · 8/30/2026, 6:42:28 PM
Received
8/30/2026, 6:42:28 PM
Northwest Classic · Dye lot CL-002 · Qty 21,000 · 0 → 21,000 · Monroe Warehouse
Austin Callan
Received
8/30/2026, 6:42:06 PM
Emerald Deluxe · Dye lot EM-002 · Qty 19,500 · 0 → 19,500 · Monroe Warehouse
Austin Callan
Job leftover remnant returned
8/30/2026, 6:35:28 PM
Northwest Classic · Dye lot CL-001 · Qty 150 · Monroe Warehouse
Austin Callan · Reason: Job-site leftover recorded as remnant REM-20260830-183458-608 (15 x 10 ft). Main turf was already deducted when used on the job. Source roll Cl001
Job leftover remnant returned
8/30/2026, 6:34:58 PM
Northwest Classic · Dye lot CL-001 · Qty 1,215 · Monroe Warehouse
Austin Callan · Reason: Job-site leftover recorded as remnant REM-20260830-183356-516 (15 x 81 ft). Main turf was already deducted when used on the job. Source roll Cl-001
Inventory adjustment
8/30/2026, 4:58:52 PM
Emerald Deluxe · Dye lot EM-002 · Qty 19,500 · 19,500 → 0 · Monroe Warehouse
Austin Callan · Reason: Accident Entry
Inventory adjustment
8/30/2026, 4:58:28 PM
12 Inch Seaming Tape · Qty 19,500 · 19,524 → 24 · Bothell Warehouse
Austin Callan · Reason: Accident Entry
Received
8/30/2026, 4:55:15 PM
12 Inch Seaming Tape · Qty 19,500 · 24 → 19,524 · Bothell Warehouse
Austin Callan
Received
8/30/2026, 4:55:14 PM
Emerald Deluxe · Dye lot EM-002 · Qty 19,500 · 0 → 19,500 · Monroe Warehouse
Austin Callan
Hours
Employees can log their own hours. Admin and Crew Leads can manage their entire crew.
Current Pay Period
Aug 30 – Sep 12, 2026
Ready to add today’s hours?Open the hour-entry form directly from your current pay period.
🔒 Standard Employee privacy: This area shows only your own hours. Standard Employees cannot open Crew Hours, view another employee’s time, or enter time for anyone else.
Total paid hours9.67
Week 19.67
Week 20
Days worked1
Daily hours chart
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Week 1
Week 2
Select a day
Tap a calendar day to see the hour entries that make up the total.
No duplicate hours: If a Crew Lead or Admin has already posted your hours for the selected date, employee hour entry is automatically locked. If nobody has posted them, you can still log your own hours.
Advanced / Details
Project hour split
Choose the project or projects worked on and enter how many job-site hours went to each one. Unpaid lunch and prevailing-wage drive time are not counted toward project completion hours.
Project hours: 0
Enter clock-in and clock-out to preview paid hours.
Drafts save automatically on this device.
My Hours
Submitted or rejected entries can be edited. Admin-approved entries are locked.
2026-08-319.67 paid hrs
Duke
Federal way · 07:30–17:40 · Lunch 30 min · 9.67 paid hrs
approved
Work performed: Cut seams, fixed base, left trailer open
Duke
Fe way · 06:48–17:48 · Prevailing drive 0 hr · Lunch 160 min · 8.33 paid hrs
rejected
Work performed: Sleep
2026-08-300 paid hrs
Duke
Fed way · 07:30–18:00 · Prevailing drive 1.5 hr · Lunch 30 min · 11.5 paid hrs
rejected
Work performed: Nothing
Crew Hours
Admin and the assigned Crew Lead can add, edit, or remove hours for the crew.
Current Crew Payroll Period
Aug 30 – Sep 12, 2026
Add / Adjust Crew Hours
Use Start/Stop Time for the easiest entry. Paid hours calculate automatically after unpaid lunch. You can still use # of Hours when needed.
Enter a start and stop time to calculate paid hours.
Advanced / Details
Project hour split
Use one project for a normal crew day, or split the shift across multiple projects. These hours feed the Job Hub target automatically.
Project hours: 0
This will create 4 separate payroll entries with the same hours for every active person on this crew.
Crew Lead: ryanvick18 · 4 people
Week 138.68
Week 20
Total38.68
ryanvick18 · LeadW1 9.67 hrsW2 0 hrsTotal 9.67 hrs
Alex BernalW1 9.67 hrsW2 0 hrsTotal 9.67 hrs
Austin CallanW1 9.67 hrsW2 0 hrsTotal 9.67 hrs
Sean benjaminW1 9.67 hrsW2 0 hrsTotal 9.67 hrs
Alex Bernal · 2026-08-31 · 9.67 hrs approved
Duke · Federal way · 07:30–17:40
Cut seams, fixed base, left trailer open
Austin Callan · 2026-08-31 · 9.67 hrs approved
Duke · Federal way · 07:30–17:40
Cut seams, fixed base, left trailer open
ryanvick18 · 2026-08-31 · 9.67 hrs rejected
Duke · Federal way · 07:30–17:40
Cut seams, fixed the base after dragging panels, set seams . Left the trailer open.
ryanvick18 · 2026-08-31 · 9.67 hrs approved
Duke · Federal way · 07:30–17:40
Cut seams, fixed base, left trailer open
Sean benjamin · 2026-08-31 · 9.67 hrs approved
Duke · Federal way · 07:30–17:40
Cut seams, fixed base, left trailer open
Crew Lead: Austin Callan · 1 people
Week 10
Week 20
Total0
Austin Callan · LeadW1 0 hrsW2 0 hrsTotal 0 hrs
Employee Hours
Employer view of each approved employee's Week 1, Week 2, and total hours for the selected payroll period.
Current Payroll Period
Aug 30 – Sep 12, 2026
All employee hours38.68
Week 138.68
Week 20
Employees4
✓ Ready for PayrollAll scheduled shifts have hours, approvals are complete, and no exceptions were found.
Scheduled shifts missing hours0
Awaiting approval0
Overlapping entries0
Unallocated project hours0
Alex Bernal
1 days worked
Week 19.67 hrs
Week 20 hrs
Total9.67 hrs
2026-08-31 · 9.67 hrs
Duke · 9.67 hrs approved
Federal way · 07:30–17:40 · Lunch 30 min
Work: Cut seams, fixed base, left trailer open
Austin Callan
1 days worked
Week 19.67 hrs
Week 20 hrs
Total9.67 hrs
2026-08-30 · 0 hrs
Duke · 11.5 hrs rejected
Fed way · 07:30–18:00 · Prevailing drive 1.5 hr · Lunch 30 min
Work: Nothing
2026-08-31 · 9.67 hrs
Duke · 8.33 hrs rejected
Fe way · 06:48–17:48 · Prevailing drive 0 hr · Lunch 160 min
Work: Sleep
Duke · 9.67 hrs approved
Federal way · 07:30–17:40 · Lunch 30 min
Work: Cut seams, fixed base, left trailer open
ryanvick18
1 days worked
Week 19.67 hrs
Week 20 hrs
Total9.67 hrs
2026-08-31 · 9.67 hrs
Duke · 9.67 hrs rejected
Federal way · 07:30–17:40 · Lunch 30 min
Work: Cut seams, fixed the base after dragging panels, set seams . Left the trailer open.
Duke · 9.67 hrs approved
Federal way · 07:30–17:40 · Lunch 30 min
Work: Cut seams, fixed base, left trailer open
Sean benjamin
1 days worked
Week 19.67 hrs
Week 20 hrs
Total9.67 hrs
2026-08-31 · 9.67 hrs
Duke · 9.67 hrs approved
Federal way · 07:30–17:40 · Lunch 30 min
Work: Cut seams, fixed base, left trailer open
Request Time Off
Submit vacation, sick, personal, unpaid, or other time-off requests for Admin approval.
My Requests
Time Off Approvals
Admin view. Approve or deny employee time-off requests.
No pending time-off requests.
Maintenance
Requests and equipment history in one organized place.
OPEN0
WAITING ON PARTS0
CRITICAL0
New Maintenance Request
Equipment Maintenance Board
compactor · 1
MEDIUM · Location not entered · Reported by ryanvick18 · 8/31/2026, 2:34:28 PM
on off swich needa to bw replaced
Admin note: Ordered bothell
dingo · 1
MEDIUM · job · Reported by ryanvick18 · 8/31/2026, 2:30:07 PM
Grease joints, need more grease
Admin note: Ordered heading to bothell
Dump truck · #1
MEDIUM · Bothell · Reported by ryanvick18 · 8/31/2026, 11:58:28 AM
Brakes
Compactor · Tomahawk
MEDIUM · Bothell · Reported by ryanvick18 · 8/31/2026, 11:57:58 AM
Belts worn out
Admin note: Order sent to bothell
Quarterly Maintenance ScheduleAdmin and Crew Leads set the mandatory service day. Everyone can view logs and add notes or photos.
Every 3 months● Current● Due soon● Overdue
Live service dates, locations, notes, checklist history, parts, and photos are shared with the crew.
Add Equipment
Admin and Crew Leads can add equipment or update its maintenance settings.
Loading equipment…